External Services
1. Issuance of Entry Permit
This service covers the issuance of entry permits for mining vessels operating within the jurisdictional waters of the Province of Dinagat Islands. It ensures vessel compliance with maritime safety, environmental, and legal regulations, while enabling the provincial government to monitor mining activities, prevent illegal operations, and protect local communities and marine resources. Fees imposed is pursuant to the Local Revenue Code of the Province [Ordinance No. BB3-899 6th SP Series (2024)
and Memorandum Order No. 09-05, s. 2022 entitled “Implementing guidelines of Section 6 of Executive Order No. 07-14, s. 2022 dated July 30, 2022 Re: Entry of foreign vessels and continued operation of the mining companies. The process includes receiving, verifying, recording, paying, preparing, controlling, and releasing of the entry permit.
| Office or Division: | Provincial Governor’s Office (PGO) |
| Classification: | Simple |
| Types of Transaction: | G2B – Government to Business |
| Who may avail: | All Mining Companies operating in the Province of Dinagat Islands. |
| CHECKLIST OF REQUIREMENTS | CHECKLIST OF REQUIREMENTS |
|---|---|
| Ships Particulars (1 photocopy) | Philippine Coast Guard (PCG) and Maritime Industry Authority (MARINA) |
| IMO Crew List (1 photocopy) | Ship’s master or authorized agent |
| Voyage Memo (1 photocopy) | Philippine Coast Guard (PCG) |
| Certificate of Registry (1 photocopy) | Maritime Industry Authority |
| Maritime Health Declaration (1 photocopy) | Port Health Authority at each port of arrival |
| International Tonnage Certificate (1 photocopy) | The flag state’s maritime administration |
| Treasury Clearance (1 Original copy) | Provincial Treasurer’s Office/ Cash Receipts Division |
| Special permit to operate in Philippine waters (1 photocopy) | Philippine Coast Guard (PCG) and Maritime Industry Authority (MARINA) |
| Official Receipt (1 Original copy to be presented, 1 photocopy to be submitted) | Provincial Treasury Office (PTO) |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the documents | 1.1 Check and verify the documents | None | 5 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
| 1.2 Receive and record in the logbook the verified documents of the client | None | 3 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
|
| 1.3 Advise the client to proceed the Provincial Treasury Office (PTO) for the payment and issuance of official receipt and Treasury clearance | None | 2 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
|
| 2. Client pays at the Provincial Treasury Office (PTO) | 2. Issue official receipt and prepare treasury clearance | PHP 97,530.00 | 30 Minutes | Local Revenue Collection Officer III or Revenue Collection Clerk III or Revenue Collection Clerk II or Bill Collector Provincial Treasury Office (PTO)/Cash Receipts Division |
| 3. Client receive the official receipt and Treasury clearance | 3. Release official receipt and treasury clearance | None | 5 Minutes | Local Revenue Collection Officer III or Revenue Collection Clerk III or Revenue Collection Clerk II or Bill Collector Provincial Treasury Office (PTO)/Cash Receipts Division |
| 4. Submit the complete requirement to the Provincial Governor’s Office (PGO) | 4.1 Receive and forward the complete documentary requirements to the Administrative Aide VI or Process Server for the preparation of Entry Permit | None | 10 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
| 4.2 Prepare the entry permit | None | 10 Minutes | Administrative Aide VI or Process Server Provincial Governor’s Office (PGO) |
|
| 4.3 Notify the client for the release of the requested permit | None | 2 Minutes | Administrative Aide VI or Process Server Provincial Governor’s Office (PGO) |
|
| 4.4 Forward the entry permit to the Senior Administrative Assistant III for final review | None | 5 Minutes | Administrative Aide VI or Process Server Provincial Governor’s Office (PGO) |
|
| 4.5 Receive, review and forward the entry permit to the Governor or authorized representative’s perusal and signature | None | 2 Minutes | Senior Administrative Assistant III Provincial Governor’s Office (PGO) |
|
| 4.6 Governor sign the entry permit and forward to the Senior Administrative Assistant III | None | 1 Day | Provincial Governor Provincial Governor’s Office (PGO) |
|
| 4.7 Forward the signed entry permit to the in -charge for control and filing of office copy | None | 5 Minutes | Senior Administrative Assistant III |
|
| 5. Receive the entry permit | 5.1 Advise the client to sign the releasing logbook indicating their name with signature, date and time | None | 5 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
| 5.2 Release the Entry permit | None | 2 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
|
| TOTAL: | PHP 97,530.00 | 1 Day, 1 Hour, 28 Minutes | ||
External /Internal Services
1. Issuance of Foreign Travel Authority to the Provincial Officials, Municipal Mayors, and
Employees
This service covers the issuance of Foreign Travel Authority to provincial officials, Municipal Mayors, and government employees to ensure the continuity of governance during official or authorized travel abroad. It upholds legal and regulatory compliance, promotes effective coordination among local government units, and safeguards the public interest by ensuring that official absences do not disrupt the delivery of essential public services. The process involves, receiving, checking, recording, issuance, controlling and releasing of Travel Authority.
| Office or Division: | Provincial Governor’s Office (PGO) |
| Classification: | Simple |
| Types of Transaction: | G2B – Government to Business |
| Who may avail: | Provincial Officials, Municipal Mayors, and employees within the Province of Dinagat Islands applying for a leave of absence to travel outside the country |
| CHECKLIST OF REQUIREMENTS | CHECKLIST OF REQUIREMENTS |
|---|---|
| Letter request stating the nature and purpose of the travel, indicating inclusive dates and place of destination (1 original copy) | Philippine Coast Guard (PCG) and Maritime Industry Authority (MARINA) |
| Duly accomplished Application Form for Leave of Absence (1 original copy to be presented) | Provincial Human Resource Management and Development Office (PHRMDO) |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the requirements | 1.1 Check and receive the complete documents | None | 5 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
| 1.2 Record in the logbook the verified documents | None | 3 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
|
| 1.3 Forward the documents to the Administrative Aide VI or Process Serve to facilitate the preparation of Travel authority | None | 5 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
|
| 1.4 Prepare Travel authority | None | 15 Minutes | Administrative Aide VI or Process Server Provincial Governor’s Office (PGO) |
|
| 1.5 Notify the client for the release of the travel authority | None | 2 Minutes | Administrative Aide VI or Process Server Provincial Governor’s Office (PGO) |
|
| 1.6 Forward to the Senior Administrative Assistant III for initial review | None | 5 Minutes | Administrative Aide VI or Process Server Provincial Governor’s Office (PGO) |
|
| 1.7 Forward to the Governor for signature and approval | None | 5 Minutes | Senior Administrative Assistant III Provincial Governor’s Office (PGO) |
|
| 1.8 Governor approve the Travel Authority and forward to Administrative Aide I | None | 1 Day | Provincial Governor Provincial Governor’s Office (PGO) |
|
| 1.9 Control and fil e office copy | None | 5 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
|
| 1.10 Advise the client to sign the releasing logbook indicating their name with signature, date and time | None | 5 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
|
| 2. Receive the Travel Authority | 2. Release the Travel Authority | None | 5 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
| TOTAL: | None | 1 Day, 55 Minutes | ||
2. Request for Support Services (Manpower, Transportation, Burial Manpower Support)
This service includes evaluation and approval of requests for support services, including manpower, transportation, and burial assistance that aligns with the mission of the provincial government to promote the general welfare and to deliver essential services efficiently by bringing services closer to the people. The process involves receiving, checking, recording, and approval of request.
| Office or Division: | Provincial Governor’s Office (PGO) |
| Classification: | Simple |
| Types of Transaction: | G2G – Government to Government G2C – Government to Citizen |
| Who may avail: | All employees of the Provincial government of Dinagat Islands, National Line agencies, and private citizens/individual. |
| CHECKLIST OF REQUIREMENTS | CHECKLIST OF REQUIREMENTS |
|---|---|
| Letter request stating the nature and purpose (1 original copy to be submitted) | Requesting party/individual |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Submit the letter request | 1.1 Check and receive the document | None | 5 Minutes | Administrative Aide I |
| 1.2 Record in the logbook the verified document of the client and forward to Administrative Aide VI | None | 3 Minutes | Administrative Aide I Provincial Governor’s Office (PGO) |
|
| 1.3 Review the request and forward to Executive Assistant II to facilitate the approval of request | None | 5 Minutes | Administrative Aide VI Provincial Governor’s Office (PGO) |
|
| 1.4 Provide the schedule and orient the manpower on the service requested | None | 1 Day | Executive Assistant II Provincial Governor’s Office (PGO) |
|
| 1.5 Notify the client on the status of their request *If the request is not approved inform the requesting party of the reasons | None | 5 Minutes | Administrative Aide VI Provincial Governor’s Office (PGO) |
|
| 2. Receive confirmation via call and text message | 2. Inform the client that the request is approved | None | 5 Minutes | Administrative Aide VI Provincial Governor’s Office (PGO) |
| 3. Receive the service requeste | 3. Deployment of resources for the requested service/s | None | 5 Minutes | Administrative Aide VI Provincial Governor’s Office (PGO) |
| TOTAL: | None | 1 Day, 28 Minutes | ||
